OBC Standard for all Groups
• Host at least 3 events each term
• Use 80%+ of allocated funding
• Post all events on PSU Connect
• Complete post-event evaluations accurately and on time
• Track attendance for every event (see attendance tracking below)
Attendance & Service Requirements
Excellence Fund
• Organizations can receive up to 20% of their combined funds in excellence funds.
• To qualify, 80% or more of your combined funds must be allocated.
• For details or help applying, contact your OBC liaison.
Travel practices
• Pre-Travel Event: Must occur in the same term as the travel.
• Post-Travel Event: Required; may not be a tabling event.
• Accessibility: Both events must be on campus and open to all students and posted on Connect at the time of budget submission.
• Promotion: Proof of promotion reaching beyond club officers must be provided to OBC.
Tabling Events
• Tabling may count as one event per term.
• Events organized by other departments (e.g., SALP, CREC, SBA) do not count.
• To qualify, tabling must be posted on Connect and have a clear purpose (e.g., outreach, recruitment, educational, or promotional).
Spending Caps
• Giveaway: Max $1.50 per person (e.g., 50 attendees → $75 max).
• Prize: No individual can receive prizes over $50 per event or $599 per year. 1 prize per 10 attendees is allowed.
• Tracking Requirement: All prizes must be recorded using the E-Gift Card & Prizes Reporting Sheet. This must be submitted within 3 business days of the event. Failure to report can result in loss of prize privileges.
• $6,500 Total Cap for Guest Speakers & Performers
The maximum total spending for any guest speaker or performer is $6,500, including fees, lodging, flights, and any additional costs.
• Budget Breakdown Required: When submitting your budget, you must clearly show how costs are distributed (e.g., performance fee, travel, lodging, etc.).
Promotional Materials
• Promotional material purchases must be budgeted in Summer or Fall terms only. Requests will not be accepted throughout the year.
• The final deadline to submit a budget request for promotional items is February 15, 2026. --> This has been extended to Friday, April 17, 2026.
Please make sure that the total amount requested for promotional items is within the promotional item cap based off of your group's tier:
| Tier Value | 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 |
|---|---|---|---|---|---|---|---|---|---|
| Promotional Cap Amount | $1000 | $1250 | $1450 | $1600 | $1700 | $1750 | $1800 | $1850 | $1900 |
• All promotional materials must include at least one of the following:
• Portland State University logo
• Portland State University logomark
• Portland State (verbiage)
• Portland State University (verbiage)
Caps for Individual Use Promotional Items
• OBC sets cost caps for individual-use promotional items (e.g., t-shirts, sweatshirts, hoodies) to ensure equitable and reasonable spending of student funds.
• Items submitted for budget approval must be within the maximum amounts listed below.
| Banners | $200 | Hoodies | $50 | Keychains | $7 | Water Bottles | $20 | Buttons | $4 |
| Tablecloths | $220 | Hats | $25 | Bags | $18 | Notebooks | $15 | Pens | $5 |
| Blankets | $40 | T-Shirts | $30 | Mugs | $18 | Lanyards | $6 | Stickers | $3 |
Budget Review Process & Tabling
• Tabling Limits: A budget may only be tabled twice. By the third agenda, if questions remain unanswered (e.g., via email), PERs are not submitted, or representatives fail to respond, the budget will be denied.
• Strike Option: Organizations may request to proceed with review despite unresolved issues by taking a “strike.” Each organization is allowed three strikes per year.
• Agenda Approval: To be placed on a meeting agenda, budgets must be approved by the Advisor at least 48 hours prior to the scheduled meeting.
Organization Collaborations
• Collaboration budgets must be submitted together or already be in the queue for review.
• Incomplete submissions will be tabled until all budgets are received.
Online Orders
• All online orders (e.g., Amazon, Walmart, Target) must follow the SALP format.
• Use the Web Order Template found in the SALP Student Leader Resource Center.
• This keeps orders consistent and speeds up budget review.
Merchandise for Resale & Inventory
• Organizations with missing inventory may be disqualified from future allocations for resale merchandise.
• Organizations must provide documentation of their inventory tracking system upon request.
• Any organization allocated funds for resale merchandise must submit quarterly inventory reports and will be subject to an annual inventory audit.
Large-Scale Event Ticketing
• You can only submit one budget per event. Submit a single request that covers all costs.
• Non-student pricing. If >30% of attendees are non-students, charge them at least 50% of your food-per-person rate plus box office fees (e.g., $15.50 food → ≥ $7.75 per person + box office fees).
• If your event requires the Box Office, budget for them for the full event duration (e.g., 4–9 pm → 5 hours).
• Comp tickets are capped at 7%. Need more? Email obc@pdx.edu with justification and raise it in the public forum.
• Ticket price must include fees. Set ticket prices to include box office fees and other required charges (e.g., $5 food + ~$3 fees → ~$8 ticket).
Budget Requests: Tabled or Denied
• Budgets with missing info or unclear details may be tabled for review.
• Requests with minor issues can be tabled up to twice before denial.
• Requests needing major revisions may be denied outright.
Budget Approval Timeline
• Budgets must be advisor-approved at least 48 hours before the OBC Public Meeting to be added to the agenda.
